Project Coordinator

PURPOSE OF THE POSITION

The One Place Family Justice Center (FJC) Project Coordinator is responsible for organizing and coordinating the FJC operations and procedures in order to ensure organizational effectiveness and efficiency.

SCOPE

The Project Coordinator reports to the Executive Director of the FJC. The major and most frequent duties and tasks are listed below; however, the job may involve other cross functional duties as needed or directed by the Executive Director.

WORK SCHEDULE

Must be able to work outside of normal work hours including nights and weekends when needed or required.

MAJOR TASKS AND DUTIES

A.               Provides supervision and administrative direction for the FJC under the Executive Director’s authority, including victim/survivor assistance, making volunteer staff assignments, overseeing operations, and training of volunteers and other staff.  Essential functions include:

• ·        Works closely with victim service providers
• ·        Provides direct victim/survivor assistance and emotional support
• ·        Participates in the High Alert Lethality Team
• ·        Participates in the implementation and monitoring of One Place’s required victim data collection, evaluation, and reporting requirements
• ·        Ensures victim program services are operating efficiently

·        Maintains operational services

·        Monitors FJC staff and volunteers

·        Recruits and assists volunteers

·        Orients and trains volunteers

·        Prepares time sheets

·        Ensures personnel files are up to date and secure

·        Provides on the job and other training opportunities for the FJC

·        Oversees building tours and scheduling other events related to the FJC

·        Handles the scheduling of the Training Room and ensuring needed equipment is available

B.               Works closely with the Executive Director in order to properly implement new procedures, prepare reports, and perform accounting/bookkeeping duties related to all monetary transactions of the FJC.  Must maintain order and confidentiality of records.  Essential functions include:

·        Helps prepare grant applications

·        Works with other agencies, organizations and groups

·        Updates organizational memberships

·        Helps prepare monthly report

·        Designs and implement office policies

·        Establishes standards and procedures

·        Maintains office records

·        Ensures filing systems are maintained and up to date

·        Defines procedures for record retention

·        Ensures protection and security of files and records

·        Ensures effective transfer of files and records

·        Transfers and dispose of records according to retention schedules and policies

·        Plans and implements office systems, layout and equipment procurement

C.               Performs administrative and clerical duties in support of activities at the FJC as needed.  Essential functions include:

·        Handles correspondences

·        Reviews and approves supply requisitions

·        Maintains office equipment

·        Maintains and replenish inventory

·        Anticipates needed supplies

·        Verifies receipt of supplies

·        Maintains office efficiency

KNOWLEDGE, SKILLS AND ABILITIES

·        Knowledge of the structure and scope of non-profits.

·        Knowledge of basic supervisory principles, including planning of work schedules, assigning tasks, delegating responsibility, communicating objectives, and appraising job performance.

·        Knowledge of computerized information systems and databases in order to search information related to victims and to organize, store, and retrieve case files and other pertinent information.

·        Knowledge of basic accounting/bookkeeping procedures needed for daily ledger entries, monthly balancing, closing of ledgers, and disbursement of funds.

·        Knowledge of preparing monthly report for the Executive Director.

·        Knowledge of standard records keeping and clerical methods.

·        Knowledge of receipts of monies, disbursing monies, preparing deposit slips, and recording other financial information

·        Knowledge of word processing applications, typewriter, office equipment, and desktop computers.

·        Knowledge of general office management principles.

·        Knowledge of accepted protocol to use when handling phone calls, radio calls, and addressing staff or visitors.

• ·        Skill in oral communication to include using tact and diplomacy, being articulate and concise, resolving conflicts and problems, diffusing tense situations, and being patient and empathetic in order to relay, exchange, or obtain important information.

·        Skill in writing to include clarity, conciseness, and logical ordering of ideas.

·        Skill in organizing files of documents and records and retrieving said information.

·        Ability to assume responsibility and exert leadership in supervising other staff and overseeing operations.

·        Ability to maintain effective working relations with the general public, outside agencies, co-workers and volunteers.

·        Ability to handle information of a sensitive and confidential nature and to maintain the confidentiality of legal, criminal, or personnel matters using knowledge of what information can be provided or released.

·        Ability to assemble or organize files and reports to determine the best way to compile information or data, where to access information, and how to format or present information effectively.

·        Ability to work without close supervision and to determine work priorities and methods to meet the Center’s goals and objectives.

MINIMUM QUALIFICATIONS

·        Bachelor’s degree in business administration, accounting or a closely related field is preferred.  An equivalent number of years’ experience may substitute.

·        At least one year experience in responsible and varied administrative and clerical work, including desktop computer proficiency.

·        Must be proficient with computers and software systems including the Microsoft Office Suite.

·        Supervisory experience preferred.

·        Grant knowledge preferred.

·        Must pass a background check.

·        Must have valid Alabama driver’s license.

Starting salary: $50,000.00

Send cover letter, resume, and references to:

One Place Family Justice Center

530 S Lawrence ST 

Montgomery AL 36104

ONE PLACE FAMILY JUSTICE CENTER COMMUNITY OUTREACH COORDINATOR JOB DESCRIPTION

Position Title:               Community Outreach Coordinator

Reports To:                     Executive Director

Status:                               Full-time; Exempt

Hours:                               Monday – Friday; 8:00 am – 5:00 pm; may require working outside regular business hours; nights, weekends and/or holidays

Salary:                               $40,000 per year; plus, healthcare allowance and mileage reimbursement

Work Site:                       One Place Family Justice Center | 530 S. Lawrence St. | Montgomery, AL

Service Area:                  Autauga, Butler, Chilton, Crenshaw, Elmore, Lowndes and Montgomery Counties in Alabama One Place reserves the right to increase coverage area.

Client Base:                     Victims current/or past of domestic violence, dating violence, stalking, human trafficking and elder abuse.

Summary:                        The Community Outreach Coordinator will provide information on the services offered by One Place to victims and/or potential victims, law enforcement, the courts, first responders, other service agencies and the community throughout a seven-county region (the Service Area) in central Alabama.

Responsibilities

• 1.        Act as an expert resource and spokesperson for One Place;
• 2.        Assist in identifying and recruiting victims of domestic, dating and sexual violence; stalking; human trafficking and elder abuse who have not yet been seen, but who have been victimized within the past year and need assistance to regain their independence from the Service Area;
• 3.        Responsible for scheduling, coordinating and performing public presentations and outreach activities including presentations to diverse audiences, law enforcement agencies and first responders, courts, hospitals, the Department of Human Resources and all those who may encounter victims of these crimes; presentations may also be made to professionals, students and the general community in the Service Area;
• 4.        Plan, attend, participate, setup, organize, coordinate, staff, etc. event informational booths in the Service Area to provide information and increase awareness of One Place Family Justice Center’s Mission, Service Area and services to One Place’s Client Base and others;
• 5.        Participate in community events as representative of One Place to strengthen the presence of One Place as a service provider to victims;
• 6.        Assist with and/or write a regional outreach plan for assigned Service Area and Client Base audience, regularly update outreach plan in coordination with Executive Director and or grant related goals and objectives;
• 7.        Create and maintain a regional calendar of events, hosting agency, contact person, contact data, booth rental fees, events dates, etc. for targeted educational, awareness opportunities for One Place;
• 8.        Work with the Executive Director and Project Coordinator to build relationships with members of the Board of Directors
• 9.        Cultivate and maintain relationships with partner agencies, law enforcement, first responders, other service agencies, community representatives, victims, etc.
• 10.    Identify and work with existing and potential referral sources to identify and expand appropriate referrals to One Place clients;
• 11.    Track and record outreach activities using MS Excel;
• 12.    Coordinate with agencies who may encounter victims in these specific areas; i.e. law enforcement, hospitals, first responders and the community to attract victims to the services at One Place;
• 13.    Leverage the use of technology and social media platforms to enhance awareness of One Place;
• 14.    Ensure implementation of quality and timely community educational presentations in accordance with grant objectives; current and/or future;
• 15.    Plan, coordinate, assist, and/or implement appropriate Awareness Month events for domestic violence, dating violence, stalking, human trafficking and elder abuse national awareness month campaigns to increase awareness of One Place and its services;
• 16.    Schedule and plan initial and ongoing internal training sessions for project staff relevant to project goals and objectives;
• 17.    Aid the Executive Director and Project Coordinator in fundraisers that bring awareness to One Place;
• 18.    Utilize and work with volunteers/interns, when needed, to assist with program functions;
• 19.    Follow all contract/grant guidelines for the program, collect monthly statistical data and submit monthly, quarterly and annual reports to Project Coordinator and/or Executive Director;
• 20.    Attend and participate in various Task Force meetings, regional trainings, as directed;
• 21.    Provide monthly written reports to Executive Director.
• 22.    Perform other duties as required by the Executive Director;

Qualifications

Bachelor’s degree in social work, psychology, education or related field with extensive experience conducting presentations or in public speaking.

Knowledge, Skills and Abilities

• ·        Exhibits excellent interpersonal and leadership skills;
• ·        Ability to work independently and cohesively with a diverse group of individuals;
• ·        Ability to identify and use community resources;
• ·        Ability to focus and prioritize multiple projects simultaneously and meet deadlines;
• ·        Ability to develop and maintain effective working relationships with other agencies and to be cooperative in managing relationships;
• ·        Makes good use of time and acts professionally and responsibly in all work areas;
• ·        Exhibits strong verbal and written communication skills;
• ·        Strong computer skills in current Microsoft applications to include Outlook, Word, Excel, PPT, and Publisher;
• ·        Marketing experience preferred.

Other Requirements:

• ·        Travel, throughout Service Area, conducting agency business using personal vehicle; mileage reimbursement provided
• ·        Reliable car, valid Alabama driver's license and automobile insurance required.
• ·        Ability to attend local meetings and trainings.
• ·        Ability to work outside regular business hours, nights, weekends and/or holidays
• ·        Pass required background check

Equal Opportunity Employer

One Place Family Justice Center is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Title: Intake Specialist Services Assistant

Reports To: Project Coordinator

Status: Full-time, Non-exempt

Hours: Monday – Friday; 40 hours per week- 8 a.m.-5 p.m.

Work Site: One Place Family Justice Center | 530 S. Lawrence St. | Montgomery, AL

Summary: The Intake Specialist Services Assistant will provide intake and victim advocacy services to victims of domestic/dating/sexual violence, stalking, elder abuse, adult and child victims of labor and sex trafficking.  Acts as a program liaison between collaborative partners and other staff.  The major and most frequent duties and tasks are listed below; however, the job may involve other cross-functional duties as needed or directed by the Executive Director.

Responsibilities

Provide and inform clients of resources for services at OPFJC and other agency partners.  Essential functions include:

• Monitoring and maintaining security for clients.

• Provide initial screening for clients and crisis intervention services upon admittance to OPFJC.

• Informs clients about Client Rights, Confidentiality, the Intake Procedure, Case Management process, and available resources.

• Review client documentation to ensure compliance with OPFJC guidelines.

• Generates intake forms, reports, and any other documents used in the Client Intake Process.

• Initiates the language line for staff and clients as needed.

• Provides information referrals for advocacy and follow-up contact for continued services as needed.

• Work with One Place STAR Program on client services and client needs.

Provide case management support: 

• Maintain monthly statistical reports on services provided.

• Implement a thorough assessment with clients, including a goal-oriented care plan which includes referral to in-house and community partner agencies for shelter/housing, counseling, and any other services needed.

• Advocate for victims with law enforcements, attorneys, courts, and prosecutors.

• Update case management and client files on an on-going basis.

• Participate in training opportunities.

• Adhere to all grant requirements.

• Adhere to confidentiality policy regarding clients.

• Maintain regular attendance and punctuality.

Perform administrative and clerical duties in support of activities at the FJC as needed.

• Handle correspondence.
  

• Operates telephone switchboard to answer, direct calls, and take messages along with operating office machines, such as photocopiers and scanners, facsimile machines, voicemail systems, and personal computers.

• Analyzes data to determine answers to questions from members of the public.

• Enter client data into the client database and/or spreadsheet.

Qualifications

• Minimum of a bachelor’s degree in Social Work, Psychology, Sociology, Human Services, or a related field.  An equivalent number of years’ experience may substitute.  

• At least one-year experience in providing case management, victim’s services, victim advocacy or related supportive services.

• Prior law enforcement or law enforcement support services experience a plus. 

• Must be proficient with computers and software systems including the Microsoft Office Suite.

• Must pass a background check.

• Must have a valid Alabama driver’s license.

Knowledge, Skills and Abilities

• Exhibits excellent interpersonal and leadership skills.

• Exhibits strong judgment and critical thinking skills.

• Ability to maintain clear, sufficient case notes on all clients.

• Ability to work independently and cohesively with a diverse group of individuals.

• Ability to manage crisis and de-escalate individuals.

• Ability to identify and use community resources.

• Ability to develop and maintain effective working relationships with other agencies and to be cooperative in managing relationships.

• Makes good use of time and acts professionally and responsibly in all work areas.

• Exhibits strong verbal and written communication skills.

• Exhibits discretion with sensitive information.

• Strong computer skills in current Microsoft applications to include Outlook, Word, Excel, PPT, and Publisher.

Other Requirements

• Using personal vehicle, travel throughout Service Area conducting agency business; mileage reimbursement provided.

• Reliable car, valid Alabama driver's license and automobile insurance required.

• Ability to attend local meetings and trainings.

• Willing to work non-traditional hours and days to meet the needs of this position.
  
  

Equal Opportunity Employer

One Place Family Justice Center is an equal employment opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

REV 2/18/2021

Position Title: Accountant

Reports to: Executive Director

Status: Full-time, Exempt 

Hours: Monday – Friday; 8:00 am – 5:00 pm; 

Salary:  Starting salary-$55,000;plus,healthcare and leave and holiday benefits

Work Site: One Place Family Justice Center, 530 S. Lawrence Street

Summary: The Accountant analyzes everyday financial activities and provides advice and guidance to upper management on future financial plans. This position provides oversight of fiscal management policies and procedures, and financial assistance to the One Place Executive Director and others as assigned.  This Accountant is responsible for maintaining financial records, processing receipt and disbursement transactions, processing invoices and preparing an annual budget and cost allocation plan.

Major Duties and Tasks

• Incorporate and comply with the Fiscal Management Policies and Procedures as it pertains to daily functions and activities.
• Provide accurate financial reports and information.
• Assist in maintaining accurate accounting records of revenues, expenses, i.e., budget to actual for various funding sources.
• Follow up on outstanding receivables to ensure timely receipt of payments.
• Process purchases approved by funding sources and Executive Director or designee.
• Maintain agency equipment and office supplies.
• Manage all requisitions/purchase orders, place orders and verify receipt of purchases. 
• Code all invoices for payment according to funding source. Process coded invoices for payment.
• Maintain paid invoice files for each grant or funding source as required by grant guidelines.
• Maintain a current inventory and disposition list of agency equipment, furniture, and IT resources.
• Ensure the timely and accurate completion of financial reports, records and other documentation.
• Verify accuracy of employee time sheets and maintain accrued leave balances.   
• Review payroll filings prepared by accounting services.
• Prepare reimbursement reports and budgets for various funding sources and check for accuracy.
• Prepare financial reports for funding sources as needed.
• Prepare bank deposits; and process according to fiscal management policies.
• Upload all financial documents to accounting services in a timely manner as required.
• Reconcile monthly credit card statement.
• Provide donor correspondences.
• Meet monthly with Executive Director to review financial statements.
• Perform other tasks and duties as assigned by Executive Director or designee.

Qualifications

• Bachelor’s degree in Accounting or Finance preferred
• Two years of experience in non-profit accounting and fund accounting preferred, or 5 years’ accounting experience
• Grants experience preferred

Knowledge, Skills and Abilities

• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Ability to handle multiple tasks and meet deadlines
• Strong computer skills in current Microsoft applications to include Outlook, Word, Excel, PPT, and the ability to learn new accounting software systems
• Proficient written and oral communication with the demonstrated ability to write for a specialized audience
• Ability to forecast One Place’s future financial needs and structure financial operations accordingly
• Perform other duties as assigned by the Executive Director and/or designee

Travel Requirements: 

• Local travel as needed; reliable transportation and liability insurance coverage is required

Please email a cover letter and resume to info@oneplacefjc.org , Attn: Personnel Dept until filled.

4/6/22

One Place Family Justice Center has partnered with Fazoli's in Prattville for a fundraiser in honor of Sexual Assault Awareness Month (SAAM) 2022.

On April 26 from 4 PM - 7 PM, customers can purchase their meals with a purpose! A percentage of sales from that time frame will be donated to One Place to help continue its crisis intervention and advocacy services to help victims of sexual assault, domestic, and family violence!

Help One Place continue to provide victims with the holistic, wrap around services they need! Stop by 789 Business Park Drive, Prattville, AL 36066 (next to Waffle House), purchase a meal for a great cause and speak to One Place Staff and Board of Directors onsite for resources, and to learn how you can make a difference for victims of violence. For more information, call 334.262.7378.

April is Sexual Assault Awareness Month, and One Place Family Justice Center along with its Standing Together Against Rape (STAR) program will partner with various agencies across Central Alabama to provide awareness, education, and prevention throughout the month.

The agency plans to provide info-resource tables and participate in educational webinars and various outreach events for Sexual Assault Awareness Month. 

One Place Executive Director Marjorie Baker said the month's goal is to bring awareness and prevention: "One Place’s goal is to remind the community of the need for awareness throughout the year and to be ever present in solidarity against sexual violence."

The STAR program offers a 24/7 Crisis helpline, 24/7 sexual assault forensic exams for children and adults, victim advocacy, emergency crisis counseling, replacement clothing for clothing taken during exams, and much more for victims living across Montgomery, Butler, Crenshaw, Dallas, Lowndes, Perry, and Wilcox counties.

According to the National Coalition Against Domestic Violence, or NCADV, 1-in-2 women and 1-in-5 men have experienced violence victimization other than rape at some point in their lives. Additionally, 1-in-5 women and 1-in-71 men will be raped in their lifetime.

If you are a victim of sexual violence, please call our STAR Crisis Hotline at 334.213.1227 or visit the STAR Facebook page at www.facebook.com/STARMontgomeryAL/

SAAM 2022 Calendar of Events

The Spring 2022 edition of the One Place HOPE Newsletter is now available for download. Please click to read more: HOPE Newsletter_ SPR 2022 OPFJC.pdf

Montgomery, AL -

ONE PLACE Family Justice Center Staff and members of the Montgomery Police Department partnered together to gather purses, hygiene items and cosmetics in honor of MPD Det. Tanisha "Tookie" Pughsley, who lost her life to domestic violence in 2020.

The purse project, titled "Tookie's Voice: Women on the Run," was started by Pughsley's mother Sharon, to help victims of domestic violence who are fleeing abusive situations.

“'Women on the Run' is a cause near and dear to my heart because I lost my daughter, Detective Tanisha “Tookie” Pughsley, to a domestic incident, on July 6, 2020," Pughsley said. "Regrettably, she did not get out of this situation with her life. I vowed to pick up the torch and continue her story and her legacy. If Tookie’s Voice can prevent another murder, save a mother, a sister, brother, a daughter, or a son, then my mission is not in vain.

"Tookie’s Voice needs support from kind partners like you to achieve our mission. Together, we can combat and educate individuals on domestic violence and domestic abuse ...we aim to raise donations for women living in Domestic Violence Shelters to instill permanent, positive change, and propel them toward their best and full potential."

MPD and ONE PLACE collected purses and items throughout the month of January. The group is pictured here on Jan. 28 with the items. The purses were distributed to local community agencies.

If you are a victim of domestic, family or sexual violence, please call One Place at 334.262.7378 or visit oneplacefjc.org. STAR 24/7 Crisis Hotline (for sexual violence victims): 334.213.1227. #HelpandHopeBeginatOnePlace #Help&HopeBeginHere

One Place, Child Protect Children's Advocacy Center, and the Alabama Coalition Against Domestic Violence discussed the increase of family violence and child abuse during the holidays during a webinar on 12/16/21. Watch the replay of the webinar here: OPFJC Holiday Webinar 2021

The Winter 2021 edition of One Place's HOPE (Help at One Place with Excellence) newsletter is now available for download. Please click to read more: HOPE Newsletter_ Winter 2021 OPFJC.pdf